Automatic Billing Details| Click to return to School Fees |
School fees payable statement
Full details of amounts outstanding are shown on the Statement. SchoolWrite produces statements showing more details, rather than invoices. As soon as the billing process has been run, Statements are printed and sent to parents.
Most schools select the option which shows DETAILS of all unpaid items, as well as any items not yet seen by the parents on a statement (Open Item option). This option results in the least number of accounts enquiries from parents. The alternative Balance Forward option shows an opening balance at the start of each month.
Statements can be reprinted at any time. Statements can also be selected according to the balance owing - eg all balances over $500. Follow-up letters to parents can also be printed automatically according to the balance owing.
This sample screen shows how simply school fees are billed automatically to all parents.
This billing process may be run each term or each month, to suit the school. This process automatically debits tuition fees to each parent of students in the nominated year range, & debits extra charges. Tuition fees are based on a table of standard school fees.
Extra charges may be debited here. In this example, students in Biology classes in years 11 and 12 are being charged $35 for science equipment. Also ALL students (K-12) are being charged for the school magazine - this will be charged once per family. Up to 15 extra charges may be billed at one time.
Discounts for brothers & sisters in the same family are automatically set. Student Scholarship discounts are automatically credited, as well as family discounts.
Accounting entries are automatically generated by the fees billing process. A General Ledger posting report is printed, and a transaction audit trail.